CLUB: The executive is elected to a one-year term. The Kin year runs from July 1 to June 30th. Club elections are held between April 1 and May 15 of each Kin year, and every active member is eligible for office after their first year (except for the position of President). A club executive typically consists of:
- President: The person who runs the meetings
- Past President: The person who ran the meetings last year
- Secretary: Records the minutes of the meetings and reads the mail
- Treasurer: Tells us how much we do (or don’t) have in the bank, pay the bills, keeps accurate records of the financial business of the club.
- Vice President: Helps President, acts as his/her alternate in the event the President is unable to discharge his/her duties, and potentially trains to be the next president
- Bulletin Editor: Publishes the club news bulletin once a month, or however often the club dictates
- Directors: Head various service committees and act as liaison between the executive and the membership
- Bar Chairperson: Runs our bar and may administer dinner meetings
- Historian: Takes pictures, Keeps records of club travels, functions, and fellowship Membership: Makes the club’s name known in the community in various ways and promotes membership recruitment and development programs, makes new members, guests welcome
- Sergeant-At-Arms: An unknown member who monitors us for “misbehavior” and will fine us accordingly.
The club executive typically meets before a regular meeting to prepare the program for general meetings, once or twice a month and to deal with the club’s administrivia. You are encouraged to attend an executive meeting at any time, as that is where much of the business is done and therefore the best place to understand how you club is run. These positions and meeting times may vary with each club.
MEETINGS: There are typically two general meetings per month for Kinsmen, and one general meeting for Kinettes from September to June. These meetings are held on a predetermined day of each month. Most clubs do not have regular meetings during July and August. Each individual club has the choice of having dinner meetings or not. Check with the club you are considering joining for information on how their club works.
ZONE: Generally comprised of one elected Kinsmen and one elected Kinette District Deputy Governor, who act as liaison between the clubs within their Zone and the District Council. When dual these people work together to provide information to both their clubs and the rest of the District on how things are running. In addition these people chair Fall and Spring Zone meetings and are members of the District Council. Each Zone has a set of By-Laws, which are specific to the clubs operating within a particular Zone.
DISTRICT: Comprised of one elected Kinsmen and one elected Kinette District Governor, who act as the chief administrative officers of the District and assist in member and project information, chair District Convention, and are members of the District Council, which implements District By-Laws. They are responsible for the running of the District’s business. The position of Association Director was created at National Convention in 1997. The Association Director represents his or her District on the National Board of Directors. The Association has eight Districts.
NATIONAL: Elected National Kinsmen and Kinette Presidents, up to two National Directors , National Kinsmen and Kinette Vice Presidents, up to two National Vice Directors, up to two Past National Presidents and eight Association Directors. These individuals make up the National Board of Directors, which sets Association strategy along with the Executive Director who is an ex-officio (non-voting) member.